Grad Nite 2023

Seniors and Parents! This year's grad nite will be at DISNEYLAND! Please find below the trip details, payment information, and registration paperwork in the WorldStrides flyer. Follow the instructions below and reach out to cvchsclassof2023@cvchspfc.com for additional information or assistance.
What's included on the trip:
  • Delux roundtrip motor coach transportation
  • Park hopping admission to Disneyland Park and Disney California Adventure Park
  • Admission to Disney Grad Nite 2023
  • $50 million liability insurance

Itinerary

Sunday, June 4
  • TBD - Arrive at CVCHS for check-in
    • *See more detailed FAQ below
  • 1:30 AM - Depart from CVCHS by motor coach
  • Arrive to Disneyland & Disney California Adventure
  • 9 AM to 2 AM - Enjoy private Disney Grad Night 2023
Monday, June 5
  • 2:30 AM - Board motor coach for home
  • ~9 AM - Arrival back at CVCHS

Important Documents to Review/Complete

Please see the following documents and READ EVERYTHING carefully as there is a lot of information. If you have any questions that are not answered by the following documents, or by the MANDATORY student meetings in May, please feel free to reach out to Amy Callaghan, our Grad Nite Committee Chair.
Graduation Celebration FAQ 2023
This document will answer most, if not all, of your questions regarding the trip. Please read through everything and mark your calendars for important dates that are noted.
Age 17 or under grad nite permission slip & waiver 2023
This permission slip & waiver is required for all attendees that are under the age of 18 at the time of signing the permission slip (even if they turn 18 before the trip).
Age 18+ grad nite permission slip & waiver 2023
This permission slip & waiver is required for all attendees that are 18 or older at the time of signing the permission slip.
Medication Authorization Form from CVCHS 2023
This form is required if the attendee will be bringing ANY medication with them on the trip. The medication will be turned in and inspected at check in, and handed back upon arrival at Disneyland.

Registration, Payment, and Cancellation Policy

Registration
This information can also be found on your child's Schoology Account.
*Please note you MUST register online with "Clayton Valley Charter High School" as the school, fully typed out and not "CVCHS" otherwise it creates errors when registering. The trip is being run through the travel company WorldStrides Adventures America. The charge may show up on your account as WorldPass Travel Group.
Payment
Space for this event is limited and registration will be confirmed on a first come, first serve basis. Once the trip capacity is reached, you will be subject to waitlist availability.

All attendees must be paid in full by the Final Payment Date or you will be canceled from the trip. Final Payment Due: February 15, 2023.
Payment Schedule
Your trip can be paid in payments or in full at any time prior to the Final Payment Date. Payments will be accepted online at ​https://usastudenttravel.com/

Payment due dates are as follows:

December 15, 2022 - $150.00
January 15, 2023 - $150.00
February 15, 2023 - $ Balance Due / Final Payment
TOTAL - $469.00 Per Person
**The form for financial assistance and a FAQ on the process to apply is posted on Schoology.
All correspondence including payment invoices, final itineraries and other necessary travel related documents will be sent to you via e-mail. Please be sure to include (and verify) your child's and you e-mail so that your trip is not in jeopardy of being cancelled. The travel company is not resondible for "blocked" e-mail. Please contact them (see below) if you do not have your email confirmation within 2 weeks of your registration.

For additional assistance or information, please call the Guest Services Department at (916) 939-6805 ext. 4 or e-mail them at info@adventuresamerica.com. Monday - Friday 8:30 AM to 4:00 PM
Adventures America 1121 White Rock Rd. Suite #203, El Dorado Hills, CA 95762.

For additional questions, please contact the CVCHS PFC Senior Activities Committee.
Cancellation Policy
Your trip deposit is used to secure your space on the trip with our travel suppliers including transportation and attractions. Any cancellations made after your Final Payment Date will be non-refundable.

Our Optional Trip Refund Protection (TRP) is available upon request at a cost of $44. For complete details regarding the TRP, please refer to our Terms and Conditions (#5 and #6).

FAQ

Who can go?
CVCHS graduating seniors.
What's the plan so far?
  • Depart CVCHS @ approximately 1:30 AM on Sunday, June 4
  • Arrive @ Disneyland and have a great day park hopping, plus attend a grad night celebration at California Adventure
  • Depart Disneyland @ approximately 2:30 AM on Monday, June 5
  • Arrive @ CVCHS at approximately 9:00 AM
Who's driving?
Adventures America - a travel & tour comany used for past trips.
What's the cost?
The cost is $469 per student.
Is there financial aid?
Scholarships are determined on a case-by-case basis and funding availability and determined only by the CVCHS Fiscal Office and Administration. A link to the application process can be found on Schoology.
What else do I need to know? A lot! Please keep reading!
Graduation celebration has always been promoted as a SAFE & SOBER event. Each student will be required to go through a security check by Concord Police Officers before boarding the bus, and again before entering Disneyland by Disneyland Security Personnel. Student behavior will be monitored by park personnel throughout our visit. There is a ZERO TOLERANCE POLICY for those not cooperating. On a Disneyland Grad Nite trip in 2018 (before COVID-19), students were caught with prohibited items and were not able to board the bus or attend the trip. A mandatory meeting for all attendees will be held to review the rules and expectations.
What can I take with me?
Not much, as has been the policy on all previous trips. However, you'll be provided with several items to make your trip easier once you have boarded the bus. In the past, we've handed out small bags with bottled water, sunscreen, feminine hygiene products, hand sanitizer, etc. You may also purchase items once you're inside the park. A quick rundown of approved/non-approved items is listed here, but more info will follow:
  • RX Medication - YES, with pre-approval and a signed medical form
  • OTC Medication - in most cases NO, but we'll have items on hand
  • Hats - YES, if worn during security check
  • Bags, purses, fanny packs - NO
  • Makeup, hairspray, toothbrush, dental floss, wipes, comb/brush - NO
  • Change of clothes, blankets, pillows - NO
  • Cameras, go pro, video recorders - NO
  • Phones - YES
  • Sunscreen - NO, but it will be provided
  • Contact solution - YES, if new and in a sealed container
  • Chapstick - NO, but it may be provided
  • Sunglasses, eyeglasses - YES, if shown to security at check in
How do the bus signups work?
Once your payment is made in full, permission slips have been turned in, and you've attended the mandatory student meeting - we'll send out a link to sign up for your bus choice in early May.
What's the refund policy?
The Optional Trip Refund Protection (TRP) is available upon request at a cost of $44. For complete details regarding the TRP, please refer to our Terms and Conditions (#5 and #6).
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